Executive Assistant

The Executive Assistant works closely with Holding Directors to provide support in various fields. He/she needs to have extensive knowledge and understanding of the organization, including the organization's aims and objectives. The Holding Directors rely on his/her assistance and flexibility, trusting that work will be handled efficiently at all times. Discretion and confidentiality are essential attributes for a successful Executive Assistant.

Your responsibilities
  • Maintain office systems, including data management and electronic filing
  • Handle calls, emails, requests and regular post
  • Screen enquiries and requests in a professional way
  • Organize and maintain agendas and schedule appointments
  • Arrange travels including visas and other requirements
  • Organize and/or attend meetings, such as MS Teams meetings and video conferences
  • Take minutes, prepare documents; e.g. reports, letters and presentations
  • Assist with preparations of frequent audits and monitor follow-up actions
  • Get acquainted with internal systems (CRM, travel & expenses, invoice processing etc.)
  • Maintain and update departmental information at intranet
  • Perform general facility duties
  • Meet and greet visitors at all levels of seniority
  • Co-organize company events (e.g. meetings, jubilees, farewell receptions, exhibitions etc.)
  • Cooperate smoothly with other Executive Assistants at Nedschroef Holding and Nedschroef Group
  • Build and maintain internal network
Your qualifications
  • A minimum of 5 years of experience in the role of an Assistant
  • HBO background
  • Strong organizational talent
  • Proficiency with Microsoft Office
  • Good command in spoken and written Dutch and English, preferably also German
  • Proficiency in grammar, spelling and writing
  • Ability to work on a priority basis at a high degree of professionalism

If you are interested in this exciting position and/or have further questions about the content of the function, please contact Anne van Pinxteren, HR Generalist, anne.vanpinxteren@nedschroef.com.